Administrative Records Corrections or ARCs do exist but the process and criteria are not exactly the same as the ETP. ETPs were requested and approved when a Soldier was not promoted due to no fault of his own. With the ARC, it must be of no fault to the Soldier, the S1, MPD or Promotions Work Center (PWC) which really just leaves system errors as the cause. This process puts more pressure on S1, MPD and PWCs to ensure they are updating Soldiers’ records in a timely manner. Below is what MILPER MSG 11-233 dated 28 Jul 11 states in regards to ARCs. Soldiers should fully understand it’s content and take special note of sub-paragraph c:
PAR 5. ADMINISTRATIVE RECORDS CORRECTIONS (ARC) – AN ADMINISTRATIVE RECORDS CORRECTIONS (ARC) IS A NEW PROCESS AIMED AT ACHIEVING PERSONNEL/TRAINING DATABASE ACCURACY USED TO ESTABLISH SSG AND SGT PROMOTIONS EFFECTIVE 1 JUNE 2011 AND LATER. IN CASES THAT WOULD PREVIOUSLY REQUIRE AN ETP DUE TO AN UNAVOIDABLE CIRCUMSTANCE AND IS NO FAULT OF THE SOLDIER, S1, MPD OR PROMOTIONS WORK CENTER, THE PROMOTION AUTHORITY MAY SUBMIT A REQUEST FOR AN ARC. THE REQUEST MUST BE FULLY JUSTIFIED, SIGNED BY THE PROMOTION AUTHORITY, AND SUBMITTED TO THIS OFFICE FOR APPROVAL. ALL SUPPORTING DOCUMENTATION SPECIFIC TO THE REQUEST MUST BE ATTACHED OR THE REQUEST WILL BE RETURNED WITHOUT ACTION.
A. SOLDIERS MAY BE ELIGIBLE FOR A RETROACTIVE PROMOTION UNDER THE ARC PROCESS IF HE/SHE WOULD HAVE MADE THE DA PROMOTION POINT CUTOFF SCORE, BUT WAS IN A SUSPENSION OF FAVORABLE PERSONNEL ACTION STATUS AND HE/SHE WAS EXONERATED, THE CASE WAS CLOSED FAVORABLY, OR A FLAG FOR ADVERSE ACTION WAS REMOVED, PROVIDED THE SOLDIER WAS OTHERWISE QUALIFIED.
B. FAILURE ON BEHALF OF THE SOLDIER, UNIT, S1, MPD OR PROMOTION WORK CENTER TO UPDATE A SOLDIER’S RECORD (I.E. APFT, WEAPONS QUALIFICATION, MIL/CIV EDUCATION, AWARDS, ETC), INTEGRATE A SOLDIER ONTO THE PROMOTION STANDING LIST, OR FAILURE TO REMOVE A FLAG IS NOT GROUNDS FOR RECONSIDERATION UNDER THE ARC PROCESS.
C. THE SOLDIER HAS THE RESPONSIBILITY TO ENSURE HIS/HER RECORD IS CURRENT, ALL REQUIRED UPDATES ARE COMPLETED, AND THE INFORMATION IS ACCURATE IN THEIR RECORD AND ON THE PPW. THE UNIT, S1, MPD, AND/OR PROMOTION WORK CENTER ARE RESPONSIBLE TO ENSURE PERSONNEL RECORDS ARE UPDATED BOTH TIMELY AND ACCURATELY.
D. IF THE S1/MPD AND/OR PROMOTION WORK CENTERS HAVE ISSUES UPDATING A SOLDIER’S RECORD THEY SHOULD IMMEDIATELY REVIEW THE PPW USER MANUAL AND THEN CONTACT THE POC FOR THIS MESSAGE IF STILL NOT RESOLVED.
E. IF ISSUES ARISE WHERE SOLDIERS FEEL THEIR RECORDS ARE NOT BEING UPDATED THE SOLDIER SHOULD USE THEIR CHAIN OF COMMAND FOR RESOLUTION.
F. ALL PARTIES SHOULD WORK TOGETHER TO DO PERIODIC REVIEWS OF THE PPW AND THE ERB TO ENSURE THAT THE RECORD IS ACCURATE, UPDATED, AND SOLDIERS ARE STILL IN A PROMOTABLE STATUS.